Coronado Aquatics Club – Terms, Conditions, and Donation Policy
Coronado Aquatics Club is a nonprofit organization recognized under IRS Code Section 501(c)(3). Donations made to Coronado Aquatics Club may be tax-deductible to the extent permitted by law. Donors should consult a qualified tax advisor or attorney to determine the extent to which their contributions may be deductible. Our Employer Identification Number (EIN) is 33-0676788.
Use of Funds
Unless otherwise designated in writing by the donor and expressly accepted by Coronado Aquatics Club, all donations are considered unrestricted and may be used to support any lawful activity consistent with the organization’s mission, at the discretion of its board of directors.
IRS Donation Acknowledgment
Donors who contribute $250 or more will receive a written acknowledgment from Coronado Aquatics Club in accordance with IRS Publication 1771. It is the donor’s responsibility to retain this documentation for tax reporting purposes.
Donations and Non-Membership Status
All payments made to Coronado Aquatics Club—including but not limited to:
Registrations
Sponsorships
Event tickets
General contributions
are treated as donations and do not confer:
Membership
Voting rights
Ownership
Decision-making authority within the organization
Participation in events or receipt of any related service is not guaranteed. Donations are not purchases. The estimated fair market value of any incidental benefit (including event participation) is $0.01 (one cent) or the lowest value permitted by law.
No Refunds Policy
All donations, registrations, or payments are non-refundable, including:
Cancellations by participants
No-shows
Changes to event format or details
Event Structure and Services
Each event—including but not limited to triathlons—may provide different services, schedules, or experiences for different age groups. Coronado Aquatics Club reserves the right to:
Change event dates, times, and locations
Modify services, formats, or age group structures
Cancel or adjust events due to weather, water quality, safety, or public health concerns
Triathlon Participation Waiver
The Polar Bear Triathlon is a beach-based endurance event and may include:
Beach running
Ocean racing
Other physical challenges
Biking is not guaranteed and may be excluded depending on age group or logistics.
Distances and formats will vary by age group. For example:
Adults may complete a ~250-yard ocean out-and-back swim
Young children may participate in shorter, wave-based races
Eligibility and Risk Acknowledgment
Participation in older age groups requires:
Strong swimming ability
Ocean safety awareness
Physical fitness
Comfort in cold water conditions
Participants understand and assume all risks associated with ocean and beach-based physical activity.
The cold ocean water increases physical difficulty and can pose additional health and safety challenges.
A signed medical release and liability waiver are required prior to participation.
Force Majeure Clause
Coronado Aquatics Club shall not be held liable for any delay, modification, or cancellation of services or events due to circumstances beyond its reasonable control, including but not limited to:
Natural disasters
Acts of God
Government restrictions
Public health emergencies
Venue or staffing issues
Limitation of Liability and Waiver – California Civil Code §1542
By registering, donating, or participating in any Coronado Aquatics Club event, you agree to release and hold harmless Coronado Aquatics Club, its staff, volunteers, and affiliates from any and all claims, liabilities, or damages.
California Civil Code Section 1542 Notice:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”
By agreeing to these terms, you expressly waive the protections of this section.
Minor Participation and Parental Consent
Participants under the age of 18 must have a parent or legal guardian:
Complete registration on their behalf
Acknowledge the terms and risks above
Accept full responsibility for the child’s participation
Media Release
By participating in any Coronado Aquatics Club event, you grant permission for:
Photos, video, and other media including your (or your child’s) likeness
To be used by Coronado Aquatics Club for promotional, educational, and event-related purposes
Without expectation of compensation
Right to Refuse Service
Coronado Aquatics Club reserves the right to refuse service or participation to any individual or entity, in its sole discretion, within the bounds of applicable law.
Accessibility
We are committed to inclusivity. If you require reasonable accommodations to participate, please contact us in advance so we can support your needs.
Governing Law and Dispute Resolution
These terms are governed by the laws of the State of California. Any disputes will be resolved via:
Binding arbitration, or
In the courts of San Diego County, California
Acknowledgment
By registering, donating, or participating in any Coronado Aquatics Club activity, you confirm that:
You have read and understood these terms
You agree to be bound by them in full
You accept all related risks and conditions
You may print and save this document for your records. Let us know if you have any questions prior to registration.
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Coronado Aquatics Club – Terms, Conditions, and Donation Policy
Coronado Aquatics Club is a nonprofit organization recognized under IRS Code Section 501(c)(3). Donations made to Coronado Aquatics Club may be tax-deductible to the extent permitted by law. Donors should consult a qualified tax advisor or attorney to determine the extent to which their contributions may be deductible. Our Employer Identification Number (EIN) is 33-0676788.
Use of Funds
Unless otherwise designated in writing by the donor and expressly accepted by Coronado Aquatics Club, all donations are considered unrestricted and may be used to support any lawful activity consistent with the organization’s mission, at the discretion of its board of directors.
IRS Donation Acknowledgment
Donors who contribute $250 or more will receive a written acknowledgment from Coronado Aquatics Club in accordance with IRS Publication 1771. It is the donor’s responsibility to retain this documentation for tax reporting purposes.
Donations and Non-Membership Status
All payments made to Coronado Aquatics Club—including but not limited to:
Registrations
Sponsorships
Event tickets
General contributions
are treated as donations and do not confer:
Membership
Voting rights
Ownership
Decision-making authority within the organization
Participation in events or receipt of any related service is not guaranteed. Donations are not purchases. The estimated fair market value of any incidental benefit (including event participation) is $0.01 (one cent) or the lowest value permitted by law.
No Refunds Policy
All donations are non-refundable, including:
Cancellations by participants
No-shows
Changes to event format or details
Event Structure and Services
Each event—including but not limited to triathlons—may provide different services, schedules, or experiences for different age groups. Coronado Aquatics Club reserves the right to:
Change event dates, times, and locations
Modify services, formats, or age group structures
Cancel or adjust events due to weather, water quality, safety, or public health concerns
Triathlon Participation Waiver
The Polar Bear Triathlon is a beach-based endurance event and may include:
Beach running
Ocean racing
Other physical challenges
Biking is not guaranteed and may be excluded depending on age group or logistics.
Distances and formats will vary by age group. For example:
Adults may complete a ~250-yard ocean out-and-back swim
Young children may participate in shorter, wave-based races
Participation in older age groups requires:
Strong swimming ability
Ocean safety awareness
Physical fitness
Comfort in cold water conditions
Participants understand and assume all risks associated with ocean and beach-based physical activity. The cold ocean water increases physical difficulty and can pose additional health and safety challenges.
A signed medical release and liability waiver are required prior to participation.
Force Majeure Clause
Coronado Aquatics Club shall not be held liable for any delay, modification, or cancellation of services or events due to circumstances beyond its reasonable control, including but not limited to:
Natural disasters
Acts of God
Government restrictions
Public health emergencies
Venue or staffing issues
Limitation of Liability and Waiver – California Civil Code §1542
By registering, donating, or participating in any Coronado Aquatics Club event, you agree to release and hold harmless Coronado Aquatics Club, its staff, volunteers, and affiliates from any and all claims, liabilities, or damages.
California Civil Code Section 1542 Notice:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”
By agreeing to these terms, you expressly waive the protections of this section.
Minor Participation and Parental Consent
Participants under the age of 18 must have a parent or legal guardian:
Complete registration on their behalf
Acknowledge the terms and risks above
Accept full responsibility for the child’s participation
Media Release
By participating in any Coronado Aquatics Club event, you grant permission for:
Photos, video, and other media including your (or your child’s) likeness
To be used by Coronado Aquatics Club for promotional, educational, and event-related purposes
Without expectation of compensation
Right to Refuse Service
Coronado Aquatics Club reserves the right to refuse service or participation to any individual or entity, in its sole discretion, within the bounds of applicable law.
Accessibility
We are committed to inclusivity. If you require reasonable accommodations to participate, please contact us in advance so we can support your needs.
Governing Law and Dispute Resolution
These terms are governed by the laws of the State of California. Any disputes will be resolved via:
Binding arbitration, or
In the courts of San Diego County, California
Acknowledgment
By registering, donating, or participating in any Coronado Aquatics Club activity, you confirm that:
You have read and understood these terms
You agree to be bound by them in full
You accept all related risks and conditions
You may print and save this document for your records.