Coronado Aquatics Club – Terms, Conditions, and Donation Policy

Coronado Aquatics Club is a nonprofit organization recognized under IRS Code Section 501(c)(3). Donations made to Coronado Aquatics Club may be tax-deductible to the extent permitted by law. Donors should consult a qualified tax advisor or attorney to determine the extent to which their contributions may be deductible. Our Employer Identification Number (EIN) is 33-0676788.

Use of Funds

Unless otherwise designated in writing by the donor and expressly accepted by Coronado Aquatics Club, all donations are considered unrestricted and may be used to support any lawful activity consistent with the organization’s mission, at the discretion of its board of directors.

IRS Donation Acknowledgment

Donors who contribute $250 or more will receive a written acknowledgment from Coronado Aquatics Club in accordance with IRS Publication 1771. It is the donor’s responsibility to retain this documentation for tax reporting purposes.

Donations and Non-Membership Status

All payments made to Coronado Aquatics Club—including but not limited to:

  • Registrations

  • Sponsorships

  • Event tickets

  • General contributions

are treated as donations and do not confer:

  • Membership

  • Voting rights

  • Ownership

  • Decision-making authority within the organization

Participation in events or receipt of any related service is not guaranteed. Donations are not purchases. The estimated fair market value of any incidental benefit (including event participation) is $0.01 (one cent) or the lowest value permitted by law.

No Refunds Policy

All donations, registrations, or payments are non-refundable, including:

  • Cancellations by participants

  • No-shows

  • Changes to event format or details

Event Structure and Services

Each event—including but not limited to triathlons—may provide different services, schedules, or experiences for different age groups. Coronado Aquatics Club reserves the right to:

  • Change event dates, times, and locations

  • Modify services, formats, or age group structures

  • Cancel or adjust events due to weather, water quality, safety, or public health concerns

Triathlon Participation Waiver

The Polar Bear Triathlon is a beach-based endurance event and may include:

  • Beach running

  • Ocean racing

  • Other physical challenges

Biking is not guaranteed and may be excluded depending on age group or logistics.

Distances and formats will vary by age group. For example:

  • Adults may complete a ~250-yard ocean out-and-back swim

  • Young children may participate in shorter, wave-based races

Eligibility and Risk Acknowledgment

Participation in older age groups requires:

  • Strong swimming ability

  • Ocean safety awareness

  • Physical fitness

  • Comfort in cold water conditions

Participants understand and assume all risks associated with ocean and beach-based physical activity.
The cold ocean water increases physical difficulty and can pose additional health and safety challenges.

A signed medical release and liability waiver are required prior to participation.

Force Majeure Clause

Coronado Aquatics Club shall not be held liable for any delay, modification, or cancellation of services or events due to circumstances beyond its reasonable control, including but not limited to:

  • Natural disasters

  • Acts of God

  • Government restrictions

  • Public health emergencies

  • Venue or staffing issues

Limitation of Liability and Waiver – California Civil Code §1542

By registering, donating, or participating in any Coronado Aquatics Club event, you agree to release and hold harmless Coronado Aquatics Club, its staff, volunteers, and affiliates from any and all claims, liabilities, or damages.

California Civil Code Section 1542 Notice:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”

By agreeing to these terms, you expressly waive the protections of this section.

Minor Participation and Parental Consent

Participants under the age of 18 must have a parent or legal guardian:

  • Complete registration on their behalf

  • Acknowledge the terms and risks above

  • Accept full responsibility for the child’s participation

Media Release

By participating in any Coronado Aquatics Club event, you grant permission for:

  • Photos, video, and other media including your (or your child’s) likeness

  • To be used by Coronado Aquatics Club for promotional, educational, and event-related purposes

  • Without expectation of compensation

Right to Refuse Service

Coronado Aquatics Club reserves the right to refuse service or participation to any individual or entity, in its sole discretion, within the bounds of applicable law.

Accessibility

We are committed to inclusivity. If you require reasonable accommodations to participate, please contact us in advance so we can support your needs.

Governing Law and Dispute Resolution

These terms are governed by the laws of the State of California. Any disputes will be resolved via:

  • Binding arbitration, or

  • In the courts of San Diego County, California

Acknowledgment

By registering, donating, or participating in any Coronado Aquatics Club activity, you confirm that:

  • You have read and understood these terms

  • You agree to be bound by them in full

  • You accept all related risks and conditions

You may print and save this document for your records. Let us know if you have any questions prior to registration.

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Coronado Aquatics Club – Terms, Conditions, and Donation Policy

Coronado Aquatics Club is a nonprofit organization recognized under IRS Code Section 501(c)(3). Donations made to Coronado Aquatics Club may be tax-deductible to the extent permitted by law. Donors should consult a qualified tax advisor or attorney to determine the extent to which their contributions may be deductible. Our Employer Identification Number (EIN) is 33-0676788.

Use of Funds

Unless otherwise designated in writing by the donor and expressly accepted by Coronado Aquatics Club, all donations are considered unrestricted and may be used to support any lawful activity consistent with the organization’s mission, at the discretion of its board of directors.

IRS Donation Acknowledgment

Donors who contribute $250 or more will receive a written acknowledgment from Coronado Aquatics Club in accordance with IRS Publication 1771. It is the donor’s responsibility to retain this documentation for tax reporting purposes.

Donations and Non-Membership Status

All payments made to Coronado Aquatics Club—including but not limited to:

  • Registrations

  • Sponsorships

  • Event tickets

  • General contributions

are treated as donations and do not confer:

  • Membership

  • Voting rights

  • Ownership

  • Decision-making authority within the organization

Participation in events or receipt of any related service is not guaranteed. Donations are not purchases. The estimated fair market value of any incidental benefit (including event participation) is $0.01 (one cent) or the lowest value permitted by law.

No Refunds Policy

All donations are non-refundable, including:

  • Cancellations by participants

  • No-shows

  • Changes to event format or details

Event Structure and Services

Each event—including but not limited to triathlons—may provide different services, schedules, or experiences for different age groups. Coronado Aquatics Club reserves the right to:

  • Change event dates, times, and locations

  • Modify services, formats, or age group structures

  • Cancel or adjust events due to weather, water quality, safety, or public health concerns

Triathlon Participation Waiver

The Polar Bear Triathlon is a beach-based endurance event and may include:

  • Beach running

  • Ocean racing

  • Other physical challenges

Biking is not guaranteed and may be excluded depending on age group or logistics.

Distances and formats will vary by age group. For example:

  • Adults may complete a ~250-yard ocean out-and-back swim

  • Young children may participate in shorter, wave-based races

Participation in older age groups requires:

  • Strong swimming ability

  • Ocean safety awareness

  • Physical fitness

  • Comfort in cold water conditions

Participants understand and assume all risks associated with ocean and beach-based physical activity. The cold ocean water increases physical difficulty and can pose additional health and safety challenges.

A signed medical release and liability waiver are required prior to participation.

Force Majeure Clause

Coronado Aquatics Club shall not be held liable for any delay, modification, or cancellation of services or events due to circumstances beyond its reasonable control, including but not limited to:

  • Natural disasters

  • Acts of God

  • Government restrictions

  • Public health emergencies

  • Venue or staffing issues

Limitation of Liability and Waiver – California Civil Code §1542

By registering, donating, or participating in any Coronado Aquatics Club event, you agree to release and hold harmless Coronado Aquatics Club, its staff, volunteers, and affiliates from any and all claims, liabilities, or damages.

California Civil Code Section 1542 Notice:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”

By agreeing to these terms, you expressly waive the protections of this section.

Minor Participation and Parental Consent

Participants under the age of 18 must have a parent or legal guardian:

  • Complete registration on their behalf

  • Acknowledge the terms and risks above

  • Accept full responsibility for the child’s participation

Media Release

By participating in any Coronado Aquatics Club event, you grant permission for:

  • Photos, video, and other media including your (or your child’s) likeness

  • To be used by Coronado Aquatics Club for promotional, educational, and event-related purposes

  • Without expectation of compensation

Right to Refuse Service

Coronado Aquatics Club reserves the right to refuse service or participation to any individual or entity, in its sole discretion, within the bounds of applicable law.

Accessibility

We are committed to inclusivity. If you require reasonable accommodations to participate, please contact us in advance so we can support your needs.

Governing Law and Dispute Resolution

These terms are governed by the laws of the State of California. Any disputes will be resolved via:

  • Binding arbitration, or

  • In the courts of San Diego County, California

Acknowledgment

By registering, donating, or participating in any Coronado Aquatics Club activity, you confirm that:

  • You have read and understood these terms

  • You agree to be bound by them in full

  • You accept all related risks and conditions

You may print and save this document for your records.